What is a Data Destruction Policy and Why it Matters
In previous decades, a data destruction policy was needed to ensure that paper documents and recording tape were shredded and destroyed. While that remains true in our current information age, the way data is collected and destroyed as well as the vast quantity companies now collect calls for far more rigorous data destruction policies.
What exactly does such a policy entail, and perhaps more importantly, why does having a robust data destruction policy matter so much?
What is a Data Destruction Policy?
Whenever an organization discards old or redundant IT assets such as computer hard drives, cell phones, or other storage media (e.g. DVDs, USB drives), a policy needs to be in place to ensure that any data stored therein is adequately rendered irretrievable.
These policies must be created within the organization and enforced in order to remain effective. When creating a policy for data destruction and disposal, it’s important to consider all of the relevant factors, so try to involve voices and opinions from different branches of your organization.
Why Should my Organization Implement a Data Destruction Policy?
In our private lives, a simple delete and clearing of the recycling bin – for most intents and purposes – might seem to be enough for some of us. But what would happen if your personal contact information such as an address, passport information, and/or contact information fell into the wrong hands?
If your personal computer has a potential gold mine of usable data, imagine how much data a large corporation handles on a daily basis. Businesses handling thousands of customers’ personal data cannot leave it to chance, so a robust policy for data destruction must be put in place and enforced.